VÕ THỊ AN PHÚ
Quận Tân Bình,Hồ Chí Minh
Summary
Seeking a challenging position in General Affairs, Sales Administration, Order Fulfillment, Operations, or Supply Chain Administration, where I can leverage my proven expertise in purchasing, order processing, vendor coordination, and executive support to drive operational efficiency, ensure accuracy, and foster seamless cross-departmental collaboration.
Gender : Female Birthday : 24/08/1988 Marital status : Married Nationality : Vietnamese Country : Vietnam
Overview
14
14
years of professional experience
Work History
General Affairs Officer
CÔNG TY TNHH UREKOTE-THAI (VIỆT NAM)
04.2025 - 01.2026
- Processed and issued customer invoices, followed up on overdue payments, and collected bank transfers/cheques, ensuring timely collections and minimizing bad debts.
- Handled accounts payable by entering vendor invoices, matching with POs/PRs/supporting documents, verifying pricing accuracy, and applying correct GL coding for compliance.
- Calculated COGS and actual production costs to support accurate financial reporting and cost control.
- Prepared payment/receipt vouchers, maintained cash book, and assisted in monthly budget tracking and cash flow management.
- Verified and recorded fixed asset invoices, ensuring proper capitalization and depreciation in line with accounting standards.
- Prepared key accounting reports including bank reconciliations, monthly expense summaries, cash book updates, and coordinated document submission with outsourced accounting firm.
- Coordinated with forwarders and logistics providers for customs clearance of imported goods, ensuring smooth import processes and compliance.
- Managed daily office administration, facility maintenance (repairs, equipment, AC, lighting), and procurement of office supplies, stationery, and name cards.
- Oversaw service contracts (office/warehouse leasing, telecom, internet) and handled all incoming/outgoing correspondence, parcels, and mail.
- Maintained employee attendance records, tracked annual leave, and arranged business travel (flights, hotels, transport, insurance) for staff and visitors.
- Prepared sales contracts, Delivery Orders (DOs), and customer documentation; managed and tracked all sales-related files including invoices and technical specifications.
- Collaborated with Logistics/Warehouse teams to confirm stock availability, coordinate delivery schedules, and update weekly inventory lists.
- Managed product samples/testers from suppliers, tracked delivery status to clients, and prepared/submitted weekly/monthly sales & stock reports to Business Development Manager.
Director Assistant
Union Engineering Vietnam Co., Ltd
04.2018 - 11.2024
- Managed comprehensive administrative operations for the company, handling office stationery procurement, facility maintenance, and other ad-hoc tasks assigned by the Director to ensure smooth daily functioning.
- Coordinated business travel arrangements for Vietnamese staff overseas and foreign managers visiting Vietnam, including flight/hotel bookings, visa applications, transportation, meals, tours, and insurance to support seamless business activities.
- Oversaw social insurance registration, employment reporting, and compliance for all employees in accordance with Vietnamese labor regulations.
- Handled work permit extensions, temporary residence card applications, and visa processing for foreign employees, ensuring full legal compliance and timely renewals.
- Liaised with headquarters in Japan and relevant internal teams to facilitate communication, document exchange, and support for cross-border operations.
- Received and responded to customer inquiries regarding products and services, providing timely and accurate information to maintain high customer satisfaction.
- Sourced quotations from suppliers, conducted comparative analysis and evaluation of offers, and negotiated contract terms, pricing, and conditions to secure optimal deals.
- Issued purchase orders to suppliers, tracked order progress, and ensured on-time delivery while coordinating with internal teams to meet business needs.
- Managed import-export customs clearance processes, preparing necessary documentation and collaborating with forwarders/logistics providers for efficient clearance and compliance.
- Monitored customer payment schedules and prepared supplier payment plans to optimize cash flow and minimize delays.
- Maintained accurate and organized records of all company documents, including purchase orders, sales contracts, customs declarations, labor contracts, and related files for easy retrieval and audit purposes.
- Prepared monthly, quarterly, and annual expense reports; supported the Chief Accountant in compiling audit documentation and ensuring financial transparency.
- Performed additional administrative, procurement, sales support, and operational tasks as assigned by the Director to contribute to overall company efficiency.
Purchasing Staff
Maruichi Sun Steel Joint Stock Company
05.2012 - 03.2018
- Received and processed inquiries from factories and internal departments for mechanical, electrical, and electronic equipment, as well as other MRO materials, ensuring accurate needs assessment and timely sourcing.
- Sourced quotations from multiple suppliers, conducted thorough comparisons and evaluations based on price, availability, quality, necessity, and total logistical costs to select optimal vendors.
- Negotiated pricing, contract terms, delivery schedules, and payment conditions with suppliers to achieve cost savings and secure favorable agreements.
- Issued purchase orders, tracked order status from placement to delivery, and proactively resolved issues to ensure on-time and in-full (OTIF) delivery of MRO materials.
- Inspected and reviewed quality of received products against specifications and standards, addressing nonconformances promptly to maintain high-quality supply chain.
- Built and maintained strong, long-term relationships with key suppliers through regular communication, performance reviews, and collaboration to ensure reliable and responsive supply chains.
- Entered and updated order details (vendors, quantities, prices, delivery info) into internal ERP/database systems, maintaining accurate and up-to-date procurement records.
- Prepared comprehensive purchase reports, including cost analyses, spend summaries, and variance reports to support budgeting and decision-making.
- Monitored inventory levels of MRO materials, forecasted needs, and placed replenishment orders to maintain optimal stock levels while minimizing excess inventory and obsolescence.
- Implemented and enforced inventory control procedures in alignment with company purchasing and accounting policies, ensuring full compliance and risk mitigation.
- Identified and researched potential new suppliers to expand and refresh the approved vendor list, enhancing options for quality and cost efficiency.
- Served as Translator/Interpreter for the Purchasing Unit, facilitating clear communication with international suppliers and internal stakeholders (English/Japanese/Vietnamese as needed).
- Provided timely updates on MRO material status, potential shortages, and risks to the maintenance/production teams and reported procurement issues to supervisors for swift resolution.
Education
Bachelor - English
HCMC University of Technology and Education
08.2010
Skills
- Ability to stay calm under pressure
- Attention to details
- Problem-solving skills
- Inquisitive
- Eager to learn
- Proficiency in MS Office (Excel, Word, Power)
- Good time management skill
- Strong organizational skills
- Good multi-tasking ability
- Result-oriented
- Can-do attitude
- Helpful and friendly demeanor
Languages
English
Japan
Activities
Urekote-Thai (Vietnam) Co., Ltd, General Affairs Executive, 2025-04-01, 2026-01-31, Supported cross-functional tasks between Accounting, Sales, Logistics, and Administration teams to ensure smooth daily operations.
Professional Highlights
- Supported accounting and sales operations with high accuracy and on-time execution.
- Coordinated with Sales, Logistics, and Warehouse teams to ensure smooth order processing and on-time delivery.
- Managed sales documents, inventory, and reports, supporting management decision-making.
Custom Section
Experienced (Non - Manager), Negotiable, Full time, Administrative / Clerical, Interpreter/Translator, Purchasing / Merchandising, Binh Duong - Di An City, Thuan An city, Ho Chi Minh - Binh Thanh District, District 1, Thu Duc City
References
- Yupadee Kulrakitiwong, Business Development Manager, Urekote-Thai (Viet Nam) Co., Ltd, 0915703538, yupadee.vn@urekotethai.com
- Trần Thị Truyền, Purchasing Manager, Maruichi Sun Steel Joint Stock Company, 0989221277, truyen.tran@maruichisunsteel.com
- Nguyễn Anh Thi, Director, Union Engineering Vietnam Co., Ltd, 0919771792, unionthi@gmail.com
Timeline
General Affairs Officer
CÔNG TY TNHH UREKOTE-THAI (VIỆT NAM)
04.2025 - 01.2026
Director Assistant
Union Engineering Vietnam Co., Ltd
04.2018 - 11.2024
Purchasing Staff
Maruichi Sun Steel Joint Stock Company
05.2012 - 03.2018
Bachelor - English
HCMC University of Technology and Education