Tram Giang Ngoc ( Tracy )

· Control Purchasing

- Receive and process purchase requests from production, including managing local and overseas suppliers, issuing purchase orders (PO) for materials, obtaining PO confirmation regarding delivery quantity and date, and monitoring delivery schedules. - Research and evaluate suppliers by considering price, quality, availability, and other relevant criteria.

- Verify purchases, compare them to the master list, and recommend alternatives for costly or irrelevant products where applicable.

- Monitor and follow up on delivery plans to ensure production requirements are met. - Process payments for completed orders.

· Claim Settlements & Inventory Management

- Coordinate with internal and external suppliers to address and resolve issues related to purchase orders, such as goods received, quality concerns, or payment problems.

- Manage the inventory list and optimize stock for upcoming orders.

· Supplier Relationship Management

- Negotiate contracts with suppliers and vendors to secure the best terms for the company.

- Conduct monthly supplier performance evaluations and biannual risk assessments. Regularly review pricing and negotiate with suppliers as needed to ensure cost efficiency.

- Maintain ongoing relationships with key suppliers, vendors, and subcontractors to ensure satisfactory service standards.

· Reports

- Prepare periodic internal reports, including updates on order status, purchasing data, costs, and inventory.

- Create additional reports as required.

· Assisted in tracking and processing purchase requests from various departments, ensuring accuracy and timely delivery.

· Supported inventory checks and maintained appropriate stock levels to ensure smooth hotel operations.

· Prepared and organized purchase-related documents, including contracts, invoices, and quotations.

· Developed strong relationships with key suppliers, enhancing collaboration efforts and securing better pricing or service levels.