Ha Nguyen Thi Thuy
Hanoi
Summary
Experienced administrative professional skilled in office management and operations. Known for promoting team collaboration and adapting to changing needs. Strong organizational and communication abilities for seamless office management.
Overview
25
25
years of professional experience
Work History
Freelancer
01.2025 - Current
- Translate documents from Vietnamese to English and vice versa.
- Coordinate travel and logistical support for meetings/workshops
Administrative - Account Assistant
USAID Sustainable Forest Management project
04.2022 - 12.2024
- Oversee administrative and office operations
- Manage consultancy recruitment: vacancy announcement, onboarding/offboarding, contract management, database
- Arrange logistics for travels
- Prepare travel itineraries and related documentation.
- Coordinate the organization of meetings and workshops
- Manage vendors’ services and payment.
Administrative Officer
Oxfam Vietnam
02.2020 - 12.2021
- Perform general administrative and office-related tasks
- Manage office rental, meeting room calendar, reception.
- Manage pantry supplies, stationery and vendors
- Manage office equipment procurement, maintenance, inventory
- Handle payments and invoices for office-related expenses.
- Assist with interviewing, onboarding procedures and HR administration.
- Handle work permits and visa procedures for foreign staff.
- Arrange logistics for travels, training, meetings, etc.
- Develop administrative and operational policies.
Administrative Officer
Association for Development Cooperation & Technical Assistance (VVOB Vietnam)
12.2011 - 12.2019
- Handle office administration, reception duties
- Manage recruitment process and HR paperwork.
- Oversee office supplies, contracts with suppliers, invoices and payments.
- Manage procurement, office inventory, equipment maintenance.
- Manage staff healthcare insurance, quotations, annual renewal, staff updates.
- Oversee administrative and operational policies.
- Provide logistical support for travels, meetings and workshops
- Oversee office permit renewal, work permit, visa, resident card for expatriates.
- Coordinate event organization: luncheon, team building, internal/external training, etc.
Administrative Officer
World Population Foundation
07.2007 - 05.2011
- Manage office and administration activities
- Provide logistical support for travel, meetings and workshops
- Oversee office procurement, equipment maintenance and inventory
- Manage vendor contracts, service completion and payment
- Perform labor contracts administration: prepare contracts, arrange signings, contract renewals or terminations.
- Assist with staff performance management
- Manage petty cash.
Administrative Officer
AREVA Representative Office
06.2000 - 06.2007
- Manage office and administration activities
- Provide logistics for meetings, workshops and travel
- Oversee recruitment of freelancers/consultants for projects
- Oversee translation/interpretation and services for workshops and seminars
- Manage vendors for air tickets, car rental, accommodation, meeting venues, services, etc.
Education
Bachelor of English -
Hanoi University of Foreign Language
01.1996
Human Resource Management - undefined
EDUVIET
01.2013
Bachelor of International Relations - undefined
Diplomatic Academy of Vietnam
01.2000
Skills
- 10 years in administration and travel coordination
- Proven experience of handling administrative procedures for foreign employees
- Strong experience in developing administrative and operational policies
- Strong organizational and time management skills
- Excellent in spoken and written English
- Problem-solving ability with a service-oriented mindset
- Highly driven, with a strong capacity for independent work
- Focused, attentive to details and accuracy
- Professional use of computer programs (MS Office, Word, Excel, Outlook, SharePoint, Teams)
References
Available upon request.
Timeline
Freelancer
01.2025 - Current
Administrative - Account Assistant
USAID Sustainable Forest Management project
04.2022 - 12.2024
Administrative Officer
Oxfam Vietnam
02.2020 - 12.2021
Administrative Officer
Association for Development Cooperation & Technical Assistance (VVOB Vietnam)
12.2011 - 12.2019
Administrative Officer
World Population Foundation
07.2007 - 05.2011
Administrative Officer
AREVA Representative Office
06.2000 - 06.2007
Human Resource Management - undefined
EDUVIET
Bachelor of International Relations - undefined
Diplomatic Academy of Vietnam
Bachelor of English -
Hanoi University of Foreign Language
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