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KHANH HOA
Executive Assistant To CEO/GM/BOD
Ho Chi Minh,Ho Chi Minh City
Summary
Driven and resourceful executive assistant with 5 years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
4
4
years of professional experience
4
4
years of post-secondary education
1
1
Language
Work History
Executive Assistant to the Chief Operating Officer
PELIO - Tinnghia Petroleum Import Export JSC
Ho Chi Minh City
11.2020 - Current
- Manage CEO’s appointments and schedules.
- Monitor BOD/CEO/GM budgets.
- Create meeting timelines, prepare and distribute meeting notification, correspondence as well as subsequent updates or changes. Take minutes to key meetings as required by CEO.
- Prepare, consolidate working materials, reports for, and support CEO of BOD in meetings, working sessions. Maintaining agendas and minutes for monthly, quarterly and annual Board and Committee meetings.
- Receive and review documents from the departments before submitting to the CEO for approval.
- Update, consolidate, analyze, evaluate and report on the business activities, the performance of each department/unit through the reports to advise the General Director on the solutions to ensure the efficiency.
- Arrange, implement plans, directions from CEO to the departments. Assist the CEO in supervising and urging all departments.
- Coordinate and assist the departments in handling problems arising under the direction of the CEO.
- Assist CEO on administration procedures; be on behalf of CEO to deal with internal/external affairs as required.
- Other tasks assigned by CEO.
Career Advisor
RGF HR Agent
Ho Chi Minh City
03.2020 - 07.2020
- Call to check job status of candidates, consult about HR services of the company for active candidates.
- Scan, select and enter candidates CV data from the recruiting sites mail such as: CareerBuider, JobStreet, VietnamWorks, LinkedIn to RGF HR Agent internal system.
- Support and transfer candidates for Headhunter.
- Do some other tasks assigned by Manager.
Executive Assistant
A25 Hotel Group
Ho Chi Minh City
07.2017 - 12.2019
- Collate, revise and check documents from departments before submitting to the GM for approval.
- Plan and organize activities which are completed accurately and on time include preparing documents, screening and responding incoming correspondence, inquiries, phone calls, drafting letters and official information releases, arrange and attend meetings, take and distribute minutes.
- Arrange, implement plans, directions from GM to the department. Assist the GM in supervising and urging all departments.
- Communicate well with all levels of employees to make sure that all messages from General Manager are replied accurately and promptly.
- Resolve problems arising in activities related to employee's inquiries.
- Be responsible for all administration works such as: Courier mail, overseeing the maintenance of office facilities and equipment, coordinating with suppliers to procure office stationery.
- Be delegated to affix GM's seal on Legal & HR documents.
- Other tasks assigned by the GM.
Education
Bachelor of Arts - Business Administration, Management, Operation
UEF - HCMC University of Economics And Finance
Ho Chi Minh City 09.2016 - 09.2020
Skills
Professional discretion
Multitask & prioritise tasks
Report Writing
Analyzing and summarizing skills
Problem Solving
Clerical Skills
Verbal & written communication skills
Logical thinking
Leadership skill
Strong management skill
Fast self-teaching
Software
Microsoft Excel
Microsoft PowerPoint
Microsoft Office
Google Drive
Timeline
Executive Assistant to the Chief Operating Officer
PELIO - Tinnghia Petroleum Import Export JSC
11.2020 - Current
Career Advisor
RGF HR Agent
03.2020 - 07.2020
Executive Assistant
A25 Hotel Group
07.2017 - 12.2019
Bachelor of Arts - Business Administration, Management, Operation
UEF - HCMC University of Economics And Finance
09.2016 - 09.2020